CAMP REGISTRATION

Registration Dates 2024

• Camp Registration Opens: April 1

• Priority Registration Ends: April 30

• Late Registration Begins: May 1 ($50 late fee)

• Registration Closes: May 24 (or earlier if camp is full)

 

Required for Registration

• A completed registration form and health history.

• A minimum of 50% of the total fee due when registration is submitted (including those using cookie credits or financial assistance.)

 

Payment

• Camp fee must be paid in full to complete your registration. 

• Any registration received after May 1 will be assessed a $50 late fee, and any registration with an outstanding balance on May 24 will be cancelled.

• Forms of Payment: Credit card, cash, check, money order, or GSK Credits (cookie dough). 

• Full payment is due by May 24 for all campers.

• Do not mail or deliver any payments to the Girl Scout Office. 

• Please follow the directions in the email you received at the time of registration.

 

Confirmation

After you register for camp, you will get an email through JotForm stating that we received your registration. We will email a waiting list notification or confirmation once a camper's registration has been processed. Campers will be moved off the waiting list as soon as we have enough volunteers registered to meet required ratios. A camp information letter will be emailed two weeks before camp. The letter will include everything you and your camper need to know about attending camp. Please add area9and12daycamp@gmail.com to your "safe sender" list to avoid emails going to your spam folder.

 

What is Included

Camp fee includes: Mon-Fri at camp, all activities and programs, camp shirt, camp patch, and two snacks each day. There are additional fees for bus transportation and optional activities (off-site trips and overnights).

 

***Campers need to bring a sack lunch each day.***

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Transportation Options

• Car Rider (included in camp fee)

  • Camp Shantituck is located off the Brooks Rd exit of I-65 (address will be provided in email)

• Bus Rider ($30 per camper, $5 per boy/pixie, free for volunteers)

  • St. Agnes School (1920 Newburg Rd.)​

  • Lyles Plaza Kroger (28th and Broadway)

 

Financial Assistance

Financial assistance is available to registered Girl Scouts through the Joyce Seymour Leadership Fund. The funding is limited and is intended to assist campers who would not otherwise be able to participate, so we ask that girls be honest and courteous when deciding to submit an application for a scholarship.

• To Apply, Complete the JSLF Scholarship Application  and follow the instructions listed.

• The Joyce Seymour Leadership Fund is dedicated to providing leadership opportunities for girls gained through the outdoor experience. Opportunities supported by the fund include GSK Counselor Training Program, GSK Camp, GSUSA Destinations  and troop and/or GSK outdoor adventures.

• A minimum of 50% of the total fee due must accompany the registration. We will refund any overpayments after scholarship information is received.

• The Girl Scout office will then notify both you and the camp registrar of the decision concerning the scholarship.

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Acceptance Process (Why is my camper on the waiting list?)

Our ultimate goal is to accept every camper who wants to attend camp. We do have a physical capacity at camp, but the required adult-to-camper ratio is what usually determines our capacity. Many factors go into the priority order of the acceptance process, but we always use the following guidelines:

• Submitting registration and full payment allows us to process your camper's interest in attending - it does not guarantee her place at camp.

• After registration, campers will either be "Confirmed" or on the "Waiting List". 

• Campers move from the Waiting List to Confirmed throughout the registration process with the last Confirmations taking place after late registration closes.

• Campers on the waiting list do not have a spot at camp yet.

• Campers are placed, and remain, on the waiting list until full payment is received.

• Priority order is based on date paid in full and if a camper is registered with an adult volunteer.

• Campers who are registered with an adult volunteer always receive top priority.

• Campers remain on the waiting list until we have the required amount of volunteers to meet adult to camper ratios.

• Campers are placed in units by grade level, so sometimes we have openings for 6th graders, but all the units for a 2nd grader are at capacity.

• Sometimes all it takes is 1 more volunteer to open up a unit for 16 more campers!

• We don't have a crystal ball and cannot predict who will sign-up to volunteer, so we often do not know if/when your camper will be moved off the waiting list.

• Space at camp is limited by the number of adult volunteers. Campers who register with an adult volunteer will be given preference.

• In the .last 10+ years, thanks to the many volunteers, we have been able to accommodate every girl on the waiting list. 

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Late Registration

Registrations received after April 30 are assessed a $50 late fee. Please be aware that camp often fills during priority registration and we may not be able to accommodate campers who register late.

 

Refunds

The camp fee may be refunded for a cancellation due to illness, family emergency, or a move. Requests for a refund must be made in writing to the camp director at least two weeks prior to the first day of camp (by June 2, 2024). A non-refundable $15 processing fee is applied to each camper. 

 

After registration closes, if we are at capacity and cannot accommodate your camper then we will issue a full refund.

 

 

Health and safety

Girls Scouts of Kentuckiana day camps and summer camporees adhere to the standards for health and safety set by the state and the Girl Scouts as printed in Volunteer Essentials and Safety Activity Checkpoints.

 

Lost and Found

Girl Scouts of Kentuckiana and day camps cannot be responsible for loss of, or damage to, campers' personal belongings. Any items not claimed within 14 days of camp closing will be donated to a local charity.