CAMP REGISTRATION

***Please read this information carefully before continuing to the registration links at the bottom of this page.***

Camp Details

Registration Dates 2026

• Priority Registration Opens: February 1

• Regular Registration Opens: March 1

• Registration Closes: April 30 (or earlier if camp is full)

Priority - vs - Regular Registration

The Priority registration period is open to campers who live with an adult who is volunteering at camp. The volunteer must complete the volunteer registration form prior to registering any campers.

​The Regular registration period is open to all campers.

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Required for Registration

• A completed registration form and health history.

• A minimum deposit of 10% of the total due must be submitted at the time of registration (*Exception: Do not pay at the time of registration if the troop is paying full camp fee).

Payment​

• Forms of Payment: Credit card, cash, check, money order, or GSK Credits (cookie dough). 

• Full payment is due by April 30 for all campers. Any registration with an outstanding balance on May 1 will be cancelled.

• Do not mail or deliver any payments to the Girl Scout Office. 

• Please follow the directions in the email you received at the time of registration.

• ​If the troop is paying for camp, please have the Troop Leader contact us directly to arrange payment.​

Confirmation and Communication

1. "Registration Received" - You will receive this email immediately following submission. This is NOT a placement confirmation. If you do not hear from us within 24hrs of submitting registration then please contact us at 502-944-7846

2. "Waiting List Notification" - You will receive this email after a camper's registration has been processed if we need more volunteers to accept more campers for their age group. Campers are moved from the "Waiting List" to "Confirmed" throughout the registration period as we receive more volunteer registrations.

3. "Confirmation" - You will receive this email after a camper's registration has been processed or when your camper has a secured place at camp. This IS a placement confirmation.

4. "Camper Information Letter" - This will be emailed approximately two weeks before camp. The letter will include everything you and your camper need to know about attending camp, including packing lists, unit assignments, bus assignments, and more.

5. Please add area9and12daycamp@gmail.com to your "safe sender" list to avoid emails going to your spam folder. 

Camp Fee Includes​

• Monday-Friday at camp

• All activities and programs

• Camp T-shirt

• Camp Patch

• Two snacks each day​

***Campers need to bring a sack lunch each day.***

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Transportation Options

• Car Rider (included in camp fee)

  • Camp Shantituck is located off the Brooks Rd exit of I-65 (address will be provided in email)

• Bus Rider ($40 per camper, $5 per boy/pixie, free for volunteers)

  • St. Agnes School (1920 Newburg Rd.)​

  • Steam Exchange (714 S Clay St.)

Financial Assistance

Financial assistance is available to registered Girl Scouts through the Joyce Seymour Leadership Fund. The funding is limited and is intended to assist campers who would not otherwise be able to participate, so we ask that girls be honest and courteous when deciding to submit an application for a scholarship.

• To Apply, Complete the JSLF Scholarship Application  and follow the instructions listed.

• The Joyce Seymour Leadership Fund is dedicated to providing leadership opportunities for girls gained through the outdoor experience. Opportunities supported by the fund include GSK Counselor Training Program, GSK Camp, GSUSA Destinations  and troop and/or GSK outdoor adventures.

• The Girl Scout office will then notify both you and the camp registrar of the decision concerning the scholarship.

• Note: Registration date will be used for the "Paid in Full" for those who receive a JSLF scholarship.

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Acceptance Process (Why is my camper on the waiting list?)

Our ultimate goal is to accept every camper who wants to attend camp. While there is a physical capacity of the camp, the required adult-to-camper ratio is what currently determines our capacity. Many factors go into the priority order of the acceptance process, but we always use the following guidelines:

• Every adult at camp is a volunteer! Space at camp is limited by the number of adult volunteers and this camp only takes place because of the volunteers. The children of volunteers will be given placement preference above those without a volunteer. For clarity, this means that a volunteer child who registers on the last day is given priority over a non-volunteer child who registers on the first day.

• Priority Order:​

  • Campers with a Volunteer (by date registered and paid)​

  • Campers without a Volunteer (by date registered and paid)​

• Submitting registration and full payment allows us to process your camper's interest in attending - it does not guarantee their place at camp.

• Once their registration is processed, campers will initially either be "Confirmed" or on the "Waiting List". 

• Waiting List System

  • Campers on the waiting list do not have a spot at camp yet.

  • Campers are placed, and remain, on the waiting list until full payment is received. (*Registration date will be used for those who receive a JSLF scholarship.)

  • Campers remain on the waiting list until we have the required amount of volunteers to meet adult to camper ratios.

  • Campers move from the Waiting List to Confirmed throughout the registration process with the last Confirmations taking place after registration closes.

• Campers are placed in units by grade level, so sometimes we have openings for a 6th grader, but all the units for a 2nd grader are at capacity.

• We don't have a crystal ball and cannot predict who will sign-up to volunteer, so we often do not know if/when your camper will be moved off the waiting list.

• Sometimes all it takes is 1 more volunteer to open up a unit for 16 more campers!

• We are Girl Scouts, and it would not be honest and fair of us to make exceptions to our policies for some and not for all. 

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Late Registration

We do not accept any registrations after April 30. 

Refunds

The camp fee may be refunded for a cancellation due to illness, family emergency, or a move. Requests for a refund must be made in writing to the camp director at least 30 days prior to the first day of camp (by May 22, 2026). A non-refundable $15 processing fee is applied to each camper. 

After registration closes, if we cannot accommodate your camper then we will issue a full refund.

Health and safety

Girls Scouts of Kentuckiana day camps and summer camporees adhere to the standards for health and safety set by the state and the Girl Scouts as printed in Volunteer Essentials and Safety Activity Checkpoints.

Lost and Found

Girl Scouts of Kentuckiana and day camps cannot be responsible for loss of, or damage to, campers' personal belongings. Any items not claimed within 14 days of camp closing will be donated to a local charity. Check the Facebook page for lost of found photos.